Coolmine takes seriously the need to maintain the highest standards of governance and stewardship. We actively embrace compliance with the triple lock of good governance recommended by the Charities Institute of Ireland and the Charity Regulator. We are complaint with the Statement of Recommended Practise for Accounting & Reporting by Charities (SORP) alongside the Governance Code and Fundraising Principles. In March 2018 we renewed our compliance with the Governance Code for the Community, Voluntary and Charitable Sector in Ireland (Type C organisation) and are finalising our compliance with Charities Regulator Governance Code in 2020.
Coolmine’s Board has a minimum of seven voluntary directors. The term of office for a Board Director is three years, with an option for reappointment for a second, and maximum three office terms. Set within a culture of corporate governance review, the board of Coolmine conduct an annual internal board evaluation process and an independent evaluation every 3 years to review board functioning, performance, legal and regulatory responsibilities as well as succession planning.
Directors are recruited based on the skills and expertise they can bring to the Board and subsequently to the work and ethos of the organisation. Following an induction process, inclusive of site visits, all new Board members sign a code of conduct which sets out their role and required considerations for their term of office. The main duties of the Board include the overall strategic management of the business, setting the organisational vision, overseeing the annual operating budgets, review of service activity, annual risk review and ensuring effective governance.
Coolmine is deeply committed to upholding the highest quality, standards and compliance to ensure safe and effective healthcare in our service delivery. CCQI Accreditation has been awarded by the Royal College of Psychiatry (UK) for the highest clinical standards in therapeutic community service provision in our residential services.
Coolmine actively reviews our compliance with the Health Information and Quality Authority (HIQA), Health and Safety Authority, HSE National Social Inclusion Office National Standards for Safer Better Healthcare Standards, Tulsa Early Years and Pre-school Service Inspection reports and relevant Quality Frameworks. Coolmine’s Child Protection Working Group regularly monitors our compliance with National Children’s First Guidelines. The Health Service Executive National Social Inclusion Office Competencies Framework has been integrated into our performance management system.
Our six weekly Client Forum, as part of the Coolmine Client Participation Strategy, provides an opportunity for clients to discuss issues affecting them as participants in the project, for problem-solving and suggesting improvements. The meetings also provide a key hub for information exchange between the board, management, staff and our clients.
The Coolmine board meets at minimum five times per year. Directors do not receive any remuneration in respect of their service. The board is assisted in its work, ensuring good governance and quality service delivery is maintained, through sub committees and working groups. Board sub-committees comprise of Board Directors and external co-optee’s for expertise, when required.
The Coolmine Board meets five times per year supported by quarterly Board standing committees.
AUDIT & RISK
Patricia Doherty (Chair), Eddie Matthews, Billy Carr, Seamus Dillon (Co-optee) and Pauline McKeown (in attendance).
Jim McKeon (Chair), Carthage Conlon, Eoin O’Loughlin (in attendance) and Pauline McKeown (in attendance).
NOMINATION & EVALUATION
Alan Connolly (Chair), Carthage Conlon, Patricia Doherty, Pauline McKeown (in attendance).
CLINICAL QUALITY & SAFETY
Dr Sarah Morton (Chair), Suzi Lyons (HRB co-optee), Mark Kennedy (MQI co-optee), Lisa Larkin (in attendance), Pauline McKeown (in attendance) and Dr Joanne Fenton (in attendance).
RESEARCH ADVISORY GROUP
Dr Mary Galvin (Chair), Anita Harris (in attendance) and Pauline McKeown (in attendance).
FUNDRAISING GOVERNANCE COMMITMENT
Coolmine is committed to implementing and has signed up to the Statement of Guiding Principles for Fundraising. The statement provides Irish charities with good practice standards for fundraising. It was developed after extensive consultation with industry experts and stakeholders including charities, non-profit organisations, legal and financial advisors, donors and academics. The Principles were drawn up by the ICTR (Irish Charities Tax Research Ltd) and supported by the Department of Community, Equality and Gaeltacht Affairs
The Statement aims to:
- Improve the way charities in Ireland raise their funds.
- Promote accountability and transparency among charities.
- Provide clarity and assurances to donors about the organisation they support.
- Governance Code Register of Compliant Organisations
- Coolmine TC Donor Charter
- Coolmine TC Compliance Statement
- Coolmine TC Feedback and Complaint Procedure