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Expired Careers

Coolmine Therapeutic Community – Finance Manager

By 06/11/2018October 22nd, 2020No Comments

Coolmine is a leading drug and alcohol treatment service providing community, day and residential services to men and women with problematic substance use and their families in Ireland since 1973. We now have a vacancy for a Finance Manager. The successful candidate will report to the Head of Finance & IT and will be responsible for managing all aspects of Coolmine’s day to day finance function.
Key Responsibilities
Management Accounting
–          Perform and document monthly ledger reconciliations in particular, net wages, PAYE, pensions and advances.
–          Prepare monthly management accounts for Head of Finance including:

  • Monthly deferred income calculation
  • Monthly depreciation charge
  • Accruals
  • Prepaid Income
  • Cash flow statement

–          Perform and document Bank reconciliations.
–          Ensure monthly integration of Community Employment Scheme accounts into Coolmine accounting records
–          Attend and present management accounts at Management Team meetings
–          Actively support Management Team to assess value for money on expenditure; in particular clients and facility costs, such as, maintenance, training, food, and H&S
–          Support Team Leaders and Managers in local financial management
Audit & Analysis
–          Ensure implementation and operation of internal controls with regard to authorisations, cash/cheques, limits, record keeping and ensure these are being adhered to
–          Supervision of Accounts Payable including input of purchase invoices, payment generation and ensuring creditors are reconciled on a monthly basis and that required documentation and authorisation is present
–          Assist in the preparation of statutory accounts in SORP format
–          Oversee year-end audit and active participation in internal audits
–          Supervise Department of Social protection audits
–          Ensure adherence with Capitalisation policy including maintenance of asset register & small valuables register.
Supervision of staff
–     Management of staff assigned to the Finance function of Coolmine.
–     Provide support, supervision and necessary training
–        Prepare and submit funding reports in relation to Probation Service, HSE, Task Forces and other grant income received to set deadlines
–        Handling queries from funders in a timely manner
–        Ensuring up to date records are kept in relation to funder and other cash inflows
–        Prepare monthly reconciliation with fundraising administrator to ensure accuracy of all records
–        Ad hoc costing/business case modelling as required to support funding applications and preparation of business cases
–        Submit Financial Return to Charity Regulator
–          Check and agree Payroll reconciliation.
–        Identify improvements to all financial processes on a regular basis
–        Complete annual review and update of written financial procedures.
–       Adhere to Coolmine’s Health & Safety processes and procedures
–        Ensure procedures are communicated to managers and monitor their operation in practice.
–        Support Finance Administrator in control and monitoring procedures in relation to client payments.
–        Undertake/assist with any projects as identified by line manager
–        Undertake any other duties as may be assigned from time to time
Essential skills:
–        Third level degree and completed accountancy exams (ACCA/CIMA/ACA)
–        Minimum of 2 years’ experience in accounts/audit, ideally 4years
–        Excellent communication, interpersonal skills and client interfacing skills
–        Strong IT skills- excellent knowledge of Microsoft Excel, Word and Standard Accounting software packages
–       Experience in working and meeting multiple deadlines
–        Ability to work with a high professional ethic and identify with the work of Coolmine
–        Experience of supervising staff
–          Knowledge of not for profit sector
Salary – The salary for the role is circa €50,000.
Interested candidates who meet the Person Specification requirements should send their CV to John Carroll, Head of HR at johnc@coolminetc.ie on or before 16th November 2018.


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