Coolmine Therapeutic Community – Finance Manager

Coolmine is a leading drug and alcohol treatment service providing community, day and residential services to men and women with problematic substance use and their families in Ireland since 1973. We now have a vacancy for a Finance Manager. The successful candidate will report to the Head of Finance & IT and will be responsible for managing all aspects of Coolmine’s day to day finance function.

 

Key Responsibilities

 

Management Accounting

–          Perform and document monthly ledger reconciliations in particular, net wages, PAYE, pensions and advances.

–          Prepare monthly management accounts for Head of Finance including:

  • Monthly deferred income calculation
  • Monthly depreciation charge
  • Accruals
  • Prepaid Income
  • Cash flow statement

–          Perform and document Bank reconciliations.

–          Ensure monthly integration of Community Employment Scheme accounts into Coolmine accounting records

–          Attend and present management accounts at Management Team meetings

–          Actively support Management Team to assess value for money on expenditure; in particular clients and facility costs, such as, maintenance, training, food, and H&S

–          Support Team Leaders and Managers in local financial management

 

Audit & Analysis

–          Ensure implementation and operation of internal controls with regard to authorisations, cash/cheques, limits, record keeping and ensure these are being adhered to

–          Supervision of Accounts Payable including input of purchase invoices, payment generation and ensuring creditors are reconciled on a monthly basis and that required documentation and authorisation is present

–          Assist in the preparation of statutory accounts in SORP format

–          Oversee year-end audit and active participation in internal audits

–          Supervise Department of Social protection audits

–          Ensure adherence with Capitalisation policy including maintenance of asset register & small valuables register.

 

 

Supervision of staff

–     Management of staff assigned to the Finance function of Coolmine.

–     Provide support, supervision and necessary training

 

 

Funding

–        Prepare and submit funding reports in relation to Probation Service, HSE, Task Forces and other grant income received to set deadlines

–        Handling queries from funders in a timely manner

–        Ensuring up to date records are kept in relation to funder and other cash inflows

–        Prepare monthly reconciliation with fundraising administrator to ensure accuracy of all records

–        Ad hoc costing/business case modelling as required to support funding applications and preparation of business cases

–        Submit Financial Return to Charity Regulator

 

Payroll

–          Check and agree Payroll reconciliation.

 

General

–        Identify improvements to all financial processes on a regular basis

–        Complete annual review and update of written financial procedures.

–       Adhere to Coolmine’s Health & Safety processes and procedures

–        Ensure procedures are communicated to managers and monitor their operation in practice.

–        Support Finance Administrator in control and monitoring procedures in relation to client payments.

–        Undertake/assist with any projects as identified by line manager

–        Undertake any other duties as may be assigned from time to time

 

Essential skills:

–        Third level degree and completed accountancy exams (ACCA/CIMA/ACA)

–        Minimum of 2 years’ experience in accounts/audit, ideally 4years

–        Excellent communication, interpersonal skills and client interfacing skills

–        Strong IT skills- excellent knowledge of Microsoft Excel, Word and Standard Accounting software packages

–       Experience in working and meeting multiple deadlines

–        Ability to work with a high professional ethic and identify with the work of Coolmine

–        Experience of supervising staff

 

Desirable:

–          Knowledge of not for profit sector

 

Salary – The salary for the role is circa €50,000.

 

Interested candidates who meet the Person Specification requirements should send their CV to John Carroll, Head of HR at johnc@coolminetc.ie on or before 16th November 2018.


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