Coolmine Therapeutic Community CLG is constituted as a company limited by guarantee without a share capital. Its purpose, objectives and how it conducts its business are set out in its Memorandum and Articles of Association which establishes the objects and powers of the company. The company is registered with the Charities Regulator and has charitable tax status with the Revenue Commissioners CHY 5902. Coolmine’s Board members, management and staff are focused on delivering quality outcomes. Our vision is that everyone should have the opportunity to overcome addiction and live a fulfilled and productive life – in practical terms this means being with family, friends and positive relationships, in housing, with a job or in education or training. This is where our services are targeted.
Coolmine is committed to maintaining high standards of corporate governance and stewardship and has taken action to ensure that the organisation is fully compliant with the principles outlined in the requirements of the Charities Regulator Governance Code.
We comply with the Statement of Recommended Practise for Accounting & Reporting by Charities (SORP) alongside the Governance Code and Fundraising Principles and the General Data Protection Regulations. A review of the organisation’s compliance with the principles of the CRA Code is conducted annually. Coolmine recognises that active compliance is an ongoing and continuous task where, as an organisation, we seek to achieve constant standards of excellence.
Directors, all of whom are non-executive, are recruited based on the skills and expertise they can bring to the Board and subsequently to the work and ethos of the organisation. Following an induction process, inclusive of site visits, all new Board members sign a code of conduct which sets out their role and required considerations for their term of office. The main duties of the Board include the overall strategic management of the business, setting the organisational vision, overseeing the annual operating budgets, review of service activity, annual risk review and ensuring effective governance.
The board is assisted in its work, ensuring good governance and quality service delivery is maintained, through sub committees and working groups. Board subcommittees comprise of Board Directors and external co-optee’s for expertise, when required.
The following sub-committees are in place:
- Audit & Risk Committee
- Finance Committee
- Clinical Quality and Safety Committee
- Nominations and Evaluation Committee
- Research Advisory Group
Terms of Reference for all sub committees are reviewed annually. See below for sub-committee membership.
STRATEGIC PLAN IMPLEMENTATION
Our 2019 to 2022 Strategic Plan, “Pathways to Recovery” has 5 Core Objectives and 21 key performance indicators with target dates which are monitored through a Strategic Planning Implementation Tracker. A Strategic Planning Implementation Group (SPIG’s), led by the Head of Services, meets every 12 weeks to monitor and ensure the implementation of the strategic objectives. There is a subcommittee assigned to each of the 5 objectives who meet regularly to ensure KPl’s are met. A report on the implementation of our Strategic Plan is a key item on every Board meeting agenda.
QUALITY AND STANDARDS
Coolmine is committed to upholding the highest quality, standards and compliance in our service delivery. We work within the following quality standards and compliance:
- Royal College of Psychiatrists (UK) Community of Communities Quality Standards (CCQI)
- Quality in Alcohol and Drugs Service Standards
- Safer Better Healthcare
- Children First Guidelines
- Tusla Early Years and Pre-school Service Inspection
- National Social Inclusion Office – Competencies Framework
- SICDATF Quality Framework Project
CCQI Accreditation has been awarded by the Royal College of Psychiatry (UK) for the highest clinical standards in therapeutic community service provision in our residential services.
Coolmine’s Child Protection Working Group regularly monitors our compliance with National Children’s First Guidelines. The Health Service Executive National Social Inclusion Office Competencies Framework has been integrated into our performance management system.
Our six weekly Client Forum, as part of the Coolmine Client Participation Strategy, provides an opportunity for clients to discuss issues affecting them as participants in the project, for problem-solving and suggesting improvements. The meetings also provide a key hub for information exchange between the board, management, staff and our clients. The Client Coordinator reports directly to the Board.
Coolmine maintains professional, collaborative and responsive relationships with statutory funders including the Health Service Executive National Social Inclusion and Community Healthcare Areas, Probation Service and various government departments.
Annually, an internal Board evaluation process is conducted and every 3 years an independent Board evaluation is conducted to review board effectiveness, performance, legal and regulatory responsibilities as well as succession planning.
Coolmine are a leading provider of treatment and rehabilitation services in Ireland and values the close working relationship with peer organisations to ensure that pathways of care for our clients and their families are provided in their community. Coolmine furthers this aim through our membership and representation at the National Voluntary Drug and Alcohol Sector, East Coast Cluster Sector, Homeless Network and Local Drug and Alcohol Task Forces. These forums provide opportunities to enhance care pathways, explore collaborative partnerships to improve service delivery, receive updates and legislative and policy changes. In addition, clinical expertise at our Clinical Advisory Committee supports safeguarding Coolmine’s adherence to compliance and legislative changes.
AUDIT & RISK
Patricia Doherty (Chair), Eddie Matthews, Billy Carr, Seamus Dillon (Co-optee) and Pauline McKeown (in attendance).
Jim McKeon (Chair), Carthage Conlon, Eoin O’Loughlin (in attendance) and Pauline McKeown (in attendance).
NOMINATION & EVALUATION
Alan Connolly (Chair), Carthage Conlon, Patricia Doherty, Pauline McKeown (in attendance).
CLINICAL QUALITY & SAFETY
Dr Sarah Morton (Chair), Suzi Lyons (HRB co-optee), Mark Kennedy (MQI co-optee), Lisa Larkin (in attendance), Pauline McKeown (in attendance), Dr Clodagh Maguire and Dr Joanne Fenton (in attendance).
RESEARCH ADVISORY GROUP
Dr Mary Galvin (Chair), Anita Harris (in attendance) and Pauline McKeown (in attendance).
FUNDRAISING GOVERNANCE COMMITMENT
Coolmine is committed to implementing and has signed up to the Statement of Guiding Principles for Fundraising. The statement provides Irish charities with good practice standards for fundraising. It was developed after extensive consultation with industry experts and stakeholders including charities, non-profit organisations, legal and financial advisors, donors and academics. The Principles were drawn up by the ICTR (Irish Charities Tax Research Ltd) and supported by the Department of Community, Equality and Gaeltacht Affairs
The Statement aims to:
- Improve the way charities in Ireland raise their funds.
- Promote accountability and transparency among charities.
- Provide clarity and assurances to donors about the organisation they support.
- Governance Code Register of Compliant Organisations
- Coolmine TC Donor Charter
- Coolmine TC Compliance Statement
- Coolmine TC Feedback and Complaint Procedure